VFS Tab

The third tab on the page is the VFS tab. As described in the Virtual File Systems section of this documentation, a VFS is a container that stores in-transit files. In this tab you can manage the association of the VFS to the Actor. Here are your options:

• Create New VFS: creating a new VFS for the Actor
• Create New VFS View: creating a special view of one or more VFS
• Bind Existing VFS: associating an existing VFS to the Actor

Let’s see these options in detail.

Creating a New VFS

Use this option to create a new VFS to be assigned to the Actor. Go to Setup → Virtual File System → New button.

The description of the options is available in the Configuring a VFS section of this guide.

Cannot find your VFS in the result list? Try clickling on the VFS button in the Show section.

Creating a New VFS View

With this option, you can create a special view of the VFS so that the Actor will see a specific subset of the folders belonging to the VFS – and not the full VFS. Moreover, separate VFS can be selected to create one single VFS that will aggregate all the selected folders.
Creating a VFS View means that a specific portion of one or more VFS can be selected so that the user accessing the VFS will see a subset of folders. This feature is useful for Customers having complex file systems, which can be aggregated and shown in one single view. Moreover, the view can be changed dynamically simply configuring the Group to which the Users belong. A detailed explanation of this use can be found in the next chapter.

To create a view of the VFS, follow these steps:

1. Go to Actor → edit the Actor that will have the VFS associated → VFS tab → New VFS View button.

2. In the Virtual File System View window, assign a name to the view you are creating and click NEXT.

3. Select the VFS in the Choose VFS drop-down list.
   NOTE: All the VFS of the Actor and all the VFS of the Company are listed here.

4. All the folders belonging to the selected VFS will be listed. Click the icon to select the folder that will be assigned to the VFS view you are creating.
   Note that:
   Once selected, the folder will be greyed out.
   If you select a parent, the parent folder and all its children will be added to the view.
   If you select a child, only the child will be added to the view.
   When you select the last child, the parent folder will be greyed-out.

5. The folders selected will be listed on the right of the window. To remove a folder from the view, just click the trash-bin icon on the right.

6. To add the folders of a different VFS, select the new VFS in the VFS drop-down list on the left and assign the new folders. As you will see, the VFS name and the path of the VFS folder is shown in the format VFS_NAME:/VFSFolder_path (e.g. VFS-BIGBANG:/IN).
   NOTE: You cannot add virtual folders with the same name, even if they belong to different VFSs and have different paths. A message will appear warning you that the operation cannot be done.

7. Once you have added all the folders you need, click the Save button to create your VFS view.

If the VFS has more than 50 folders, these are displayed on multiple pages that can be navigated selecting the options available at the bottom of the window. The First, Previous, Next and Last buttons will drive you to the relevant page. Note that the number of folders displayed on each page is set to 50 and is not configurable.

The VFS view you have created will be added to the result list.

In the result list, two different icons are assigned, to the VFS view and to the complete VFS (Master).

The VFS view can be checked or edited clicking the icon. To remove a folder listed in the VFS view, click the trash-bin icon next to the folder.
To delete the VFS view, click the icon and then the DELETE entry.

To list only VFS views in the result list, click the VIEW button in the Show section.

Binding Existing VFSs

Use this option to associate an already created VFS to the Actor. The VFS can be created in Setup → Virtual File System → New VFS button.
Clicking the Bind VFS button, the following dialog window will appear.

Search for the VFS you want to assign to the Actor and click the Confirm button.